4 Steps for Having a Successful Business Move

How much will it cost? That’s usually the first question people ask when they are ready to relocate their office. In order to get that important answer, Simonik Transportation & Warehousing first asks a lot of questions to help you get to a budget you can live with.

There are many different costs associated with a business move. Here are some key elements:

Delegate a Manager

Having someone internally who is dedicated to managing the success of your office move helps to ensure everything will run smoothly.

This designated person should be empowered to develop a budget and timeline for the move. They will need to liaison with different personnel and departments within the company, including finance, I/T, marketing, and management, as well as any suppliers.

Communication is Key

All around communication is the secret to a successful move, so stay in touch with suppliers, building management, employees, and customers. Here are some typical move-out questions:

  • Ask building managers or landlords about additional fees for move-out cleaning or maintenance and if you are permitted to move out or in during normal business hours.
  • Notify suppliers and vendors in advance about your change of address and find out about any unexpected service costs at your new location.
  • When and how to let customers know about the new location – this may involve updating the company’s branded marketing collateral.

It is also important to keep your employees up-to-date on the progress of the relocation, so they can prepare for the changes in their workflow before, during and after the move.

Create Lists

Approach the move like a project manager - by setting lists of tasks and costs. The person in charge needs to keep track of timelines and expenditures, making sure the move is on track and on budget.

Create an inventory of everything that needs to be moved, a list of people to contact moving company, any vendors (alarms/security, I/T, phones, copiers, vending, etc.) building management, and a production schedule so you know everything that has to be done before the move out date.

Budget Wisely

Planning out every cost ahead of time can help you develop and stay on budget for your move. Some typical fees incurred during a move include:

  • Additional salary of the person overseeing the moving operation
  • Cost of the move itself
  • Possible Storage fees
  • Loss of business during the moving period
  • Property move-out fees (ie: cleaning, maintenance, etc.),
  • Marketing fees to promote the new location and also change of address on current collateral

Working together with your finance team can help you identify and plan for these costs.

Leave It to the Pros

Moving your business is no easy feat, but Simonik has a vast amount of experience in helping businesses move efficiently and cost effectively.

Working with a professional partner throughout your move gives you access to valuable advice and insights. Our experienced Project Managers will make the overall experience an easier one for you, your employees, customers and company.

Our full-service planning teams are able to assist with all your questions and help create lists to make the move a success.
Interested in learning more about business relocation or need a quote for your upcoming business move? Contact the business moving experts at Simonik Transportation & Warehousing Group.