Relocating your business will require lots of planning. It is important to have these planning discussions early so you can make the upcoming move easy on you, your employees, and your customers. Parts of these discussions will focus a lot on budgeting. An office move can vary in price based on a ton of different variables such as moving costs, lost of business during move, any building fees, and more. In this post we will discuss the different costs that are associated with a business move, who you should be communicating with during the moving process, and other important factors that will help you plan for your upcoming office move.

Have someone dedicated to managing the move

First thing is first, find someone who will manage the move. This person will oversee every step is being taken care of from start to finish. They will have created lists of tasks that need to be done and will need to develop a budget and timeline for the move itself. They work with different internal departments such as finance, marketing, and management; any suppliers your company works with, the moving company you decide to work with, and any landlords or building management. Having someone dedicated to managing the success of your office move will make sure everything will run smoothly.

Communicate with suppliers, building management, employees, and customers

Business moves require a lot of communication internally and externally. Building management or landlords may have additionally fees like cleaning or maintenance that you will need to factor into your budget. You will also have to notify your suppliers of the new address and ask if there are any fees in changing the location. You will also have to plan on scheduling meetings to keep your employees up to date on the progress of the move. Work with finance to factor in updates to employees business cards with the updated address and other print material that utilizes the business location. Communicate with your moving company as well. They can provide valuable insights on ways you can make the move easier. Finally, you will need to work with the marketing team to factor in a marketing budget to let customers know about the new business location. 

Create lists

Having a set list of tasks and costs can help the person in charge of the move make sure everything is staying on pace for budget and timelines. These lists will include inventory of everything that will need to be moved, a list of people you need to be in contact with (the moving company, any suppliers, building management), and a timeline of tasks that need to be done before move out. It is really important to stay organized with your communication and your budget and lists are a great way of keeping the move organized and on track.

Determine where money will be allocated

Planning out all costs ahead of time can help you budget for your move. You will need to make sure you budget for the salary of the person overseeing the moving operation, the cost of the move itself, any storage that may need to be used, any loss of business during moving period, any fees from building management (cleaning, maintenance, etc.), and any marketing that you will need to run to let people know about the new place. All these costs will help you narrow down your budget to give you the most accurate cost for your business move.

Let Simonik Transportation and Warehousing help make your office move easier!

Moving your business is no easy feat, but with the help of a trusted business moving company, and a good plan/budget you can prepare your employees, suppliers, and customers for the transition in a very positive way. If you would like to learn more about business relocation or would like to get started on a quote for your upcoming business move, contact the business moving experts at Simonik’ Transportation and Warehousing.